Digital preservation policies:
Athenea Revista en Ciencias de la Ingeniería, part of AutanaBooks Ecuador, maintains digital preservation policies, ensuring the integrity of electronic digital documents, for extended periods of time; thus ensuring the unalterability of their characteristics such as authenticity, unalterability, originality, reliability, and accessibility.
The actions in line with these objectives are:
-Internal preservation: the publishing house AutanaBooks Ecuador archives on external hard disks on a bimonthly basis all the files that make up the magazine, updating the structure in this same period of time.
Long-term preservation: The scientific journal Athenea is in the process of joining CLOKSS. For more information visit Keepers Registry.
PKP PN Preservation: This is an additional long-term preservation capability for journal data.
-LOKSS Preservation: Minerva participates in the PKP-PNL initiative that allows the preservation of its articles using the LOCKSS tool. For more information visit Keepers Registry.
Preservation and backups: relevant differences
It is important to distinguish the difference between backups, which are kept as a backup, to be preserved in case of extreme situations, catastrophes, or loss of information. Normally what is stored in a digital library are public information on the server and digital resources in an edition.
On the other hand, digital preservation is not responsible for backing up information, but for protecting high-quality digital material that will be useful in the future.
For digital preservation, comprehensive recordings of the material are made once a year and a half with new media.
Digital preservation is an institutional responsibility and commitment of all staff. AutanaBooks Ecuador is committed to preserving documents from management errors, technical failures, digitization errors, possible viruses, software problems, and metadata problems, among others.
Preservation procedures
The digital preservation policies comply with the following procedures:
Careful storage of digital resources.
Continuous evaluation of software, data assessment, data migration, and technological updating.
Metadata mapping.
Software updating to keep the information updated and available for future users.
Documents are saved in formats compatible with conversion to PDF, XML, and HTML.